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โš ๏ธ Composite Example Disclosure

This case study is a composite example based on typical projects; not a specific client.

While based on real project patterns and outcomes from our experience, specific details have been generalized to protect client confidentiality and showcase common implementation approaches across multiple engagements.

10 min read Technology Sector

Example: RAG for a Support Portal (Composite)

A composite scenario showing how a support team uses RAG/LLM to answer faster. Demonstrates 30-40% reduction in handle time through intelligent knowledge retrieval.

Last reviewed: January 20, 2025
Ali

Ali

Co-Founder & AI and Web Architect

AI RAG Support Case Study LLM
Ali

Ali

Author

Co-Founder & AI and Web Architect

Example: RAG for a Support Portal (Composite)

This composite case study demonstrates how a mid-sized technology company transformed their customer support operations using Retrieval-Augmented Generation (RAG) technology, achieving significant improvements in response times and customer satisfaction.

Context & Challenge

Our client operated a growing SaaS platform serving over 10,000 active users. Their support team was overwhelmed with repetitive inquiries, spending excessive time searching through documentation, previous tickets, and knowledge bases to provide accurate responses.

12 min
Average Handle Time
per support ticket
65%
First Contact Resolution
success rate
8 agents
Support Team Size
struggling to scale

Key Pain Points

Support agents were spending 40% of their time searching for information rather than helping customers. Knowledge was scattered across multiple systems, leading to inconsistent responses and frustrated customers.

Solution Design

We designed a RAG-powered support assistant that could instantly retrieve relevant information from the company's entire knowledge ecosystem and generate contextually appropriate responses for support agents.

Architecture Overview

Support Portal โ†’ RAG Assistant โ†’ Azure AI Search (Knowledge Base + Tickets + Documentation) โ†’ Azure OpenAI โ†’ Contextual Response

The RAG system ingests support tickets, documentation, and knowledge base articles, then uses semantic search to find relevant context for generating accurate, helpful responses.

Technical Architecture

  • Azure AI Search for vector-based knowledge retrieval
  • Azure OpenAI GPT-5 for response generation
  • Custom embedding pipeline for document processing
  • Real-time integration with existing support platform
  • Feedback loop for continuous improvement
python
# RAG Support Assistant Core Logic
from azure.search.documents import SearchClient
from azure.core.credentials import AzureKeyCredential
from openai import AzureOpenAI

class SupportRAGAssistant:
    def __init__(self, search_endpoint, search_key, openai_endpoint, openai_key):
        self.search_client = SearchClient(
            endpoint=search_endpoint,
            index_name="support-knowledge",
            credential=AzureKeyCredential(search_key)
        )
        self.openai_client = AzureOpenAI(
            azure_endpoint=openai_endpoint,
            api_key=openai_key,
            api_version="2024-02-15-preview"
        )
    
    def get_support_response(self, query: str, customer_context: dict):
        # Retrieve relevant knowledge
        search_results = self.search_client.search(
            query, 
            top=5,
            select=["content", "source", "category"]
        )
        
        context = []
        for result in search_results:
            context.append({
                "content": result["content"],
                "source": result["source"],
                "category": result["category"]
            })
        
        # Generate contextual response
        system_prompt = """You are a helpful support assistant. Use the provided 
        context to answer customer questions accurately and professionally. 
        Always cite your sources and suggest next steps when appropriate."""
        
        user_prompt = f"""
        Customer Question: {query}
        Customer Context: {customer_context}
        
        Relevant Knowledge:
        {self._format_context(context)}
        
        Please provide a helpful response:
        """
        
        response = self.openai_client.chat.completions.create(
            model="gpt-5",
            messages=[
                {"role": "system", "content": system_prompt},
                {"role": "user", "content": user_prompt}
            ],
            temperature=0.3
        )
        
        return {
            "response": response.choices[0].message.content,
            "sources": [c["source"] for c in context],
            "confidence": self._calculate_confidence(search_results)
        }
    
    def _format_context(self, context):
        formatted = []
        for item in context:
            formatted.append(f"Source: {item['source']}\nContent: {item['content']}")
        return "\n\n".join(formatted)

Target Outcomes

We established clear, measurable objectives for the RAG implementation, focusing on operational efficiency and customer satisfaction improvements.

30-40%
Handle Time Reduction
target improvement
85%+
First Contact Resolution
target rate
95%+
Response Consistency
accuracy target

Prerequisites Checklist

  • Reduce average handle time from 12 to 7 minutes
  • Increase first contact resolution from 65% to 85%
  • Achieve 95% response accuracy and consistency
  • Enable 24/7 intelligent assistance for agents
  • Reduce new agent training time by 50%

What We Delivered in 3 Sprints

Our agile approach delivered value incrementally, allowing the support team to benefit from improvements while we refined the system based on real-world usage.

1

Sprint 1: Foundation & Data Ingestion

๐Ÿ—๏ธ

Set up Azure infrastructure, ingested existing knowledge base, implemented basic search functionality, and created initial embeddings for 5,000+ support articles.

2

Sprint 2: RAG Integration & Testing

๐Ÿ”„

Integrated OpenAI GPT-5, implemented retrieval-augmented generation pipeline, conducted extensive testing with support team, and refined response quality.

3

Sprint 3: Production Deployment & Optimization

๐Ÿš€

Deployed to production environment, implemented feedback mechanisms, optimized performance, and trained support team on new capabilities.

Key Features Delivered

  • Intelligent query understanding with semantic search
  • Context-aware response generation with source citations
  • Real-time integration with existing support platform
  • Automated knowledge base updates and maintenance
  • Performance analytics and continuous improvement
  • Multi-language support for global customer base

Results Achieved

The RAG-powered support system exceeded expectations, delivering measurable improvements across all key metrics within the first month of deployment.

38%
Handle Time Reduction
avg. 7.4 minutes
87%
First Contact Resolution
up from 65%
+23%
Customer Satisfaction
CSAT improvement
+45%
Agent Productivity
tickets per hour

Breakthrough Results

The most significant improvement was in agent confidence and job satisfaction. Support agents reported feeling more empowered to help customers, with 92% saying the RAG assistant made their job easier and more fulfilling.

"This system has transformed how we handle customer support. Our agents can now focus on building relationships with customers instead of hunting for information. Response quality is consistently high, and our customers notice the difference."

โ€” Sarah Chen

Head of Customer Success

Business Impact

  1. Reduced support costs by 35% while handling 40% more tickets
  2. Improved customer retention by 18% due to better support experience
  3. Decreased new agent onboarding time from 6 weeks to 3 weeks
  4. Enabled 24/7 support capabilities without additional staffing
  5. Created foundation for automated tier-1 support resolution

Lessons Learned

Several key insights emerged from this implementation that inform our approach to future RAG deployments in customer support environments.

Critical Success Factors

Data quality and agent buy-in were the most critical factors. Spending extra time on data cleaning and involving agents in the design process paid dividends in adoption and effectiveness.

  • Data quality is paramount - invest heavily in cleaning and structuring knowledge
  • Agent training and change management are as important as the technology
  • Continuous feedback loops are essential for system improvement
  • Start with high-confidence use cases and expand gradually
  • Monitor for hallucinations and implement quality safeguards
  • Customer context significantly improves response relevance

Next Steps & Scaling

Building on this success, we're expanding the RAG system to handle more complex scenarios and exploring opportunities for full automation of routine inquiries.

1

Tier-1 Automation

๐Ÿค–

Implement fully automated responses for common inquiries, reducing agent workload by an additional 25%.

2

Multi-Modal Support

๐Ÿ“Ž

Add support for images, videos, and documents to handle more complex technical support scenarios.

3

Predictive Insights

๐Ÿ”ฎ

Leverage support data to identify trends and proactively address emerging issues before they impact customers.

Transform Your Support Operations

Ready to achieve similar results? Our AI Pilot service can deliver a production-ready RAG system for your support team in just 2-4 weeks.

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